What is Optical Character Recognition OCR Technology?

What is OCR (Optical Character Recognition)?

OCR, short for Optical Character Recognition, is a technology that converts images of text (whether handwritten or typed) into text that can be processed on a computer.

Thanks to OCR, digitizing paper documents such as books, invoices, and vouchers becomes faster and more convenient than ever, completely replacing traditional manual data entry methods.

Benefits of Using Optical Character Recognition (OCR) Technology

Optical Character Recognition (OCR) technology brings many significant benefits in daily life and work. Here are some of the main benefits of using OCR:

Tự động hóa quy trình làm việc

-        Tiết kiệm thời gian và công sức: Thay vì nhập liệu thủ công, OCR giúp tự động hóa quá trình chuyển đổi tài liệu giấy thành văn bản số, từ đó tiết kiệm đáng kể thời gian và công sức.

-        Giảm thiểu lỗi sai: OCR giúp giảm thiểu lỗi sai do nhập liệu thủ công, đảm bảo độ chính xác cao cho dữ liệu.

Automate workflows

- Save time and effort: Instead of manual data entry, OCR helps automate the process of converting paper documents into digital text, thereby saving a significant amount of time and effort.

- Minimize errors: OCR helps minimize errors caused by manual data entry, ensuring high data accuracy.

Enhance management efficiency

- Easy information search: With digitized documents, information search becomes faster and more convenient by using text search tools.

- Efficient data storage and sharing: Digital documents are easy to store, copy and share, helping to save storage space and enhance collaboration.

Document preservation

- Protect original documents: Digitization helps protect original documents from damage or loss due to environmental impacts or usage.

- Increase document life: Digital documents can be stored and accessed for a long time without losing quality.

Diverse applications

- Document digitization: OCR is widely used to digitize administrative documents and records, helping to reduce paperwork and increase management efficiency.

- License plate recognition: OCR is applied in traffic monitoring systems and automatic toll collection.

- Bill scanning: OCR helps automate the bill entry process, reduce errors and increase processing speed.

- Application development: OCR is the foundation technology for many other applications such as text recognition services, learning applications, etc.

Integration Capabilities

Integration with other systems: OCR can be easily integrated with other information management systems such as ERP, CRM, helping to automate workflows.

Applications of OCR in Daily Life and Business

Optical Character Recognition (OCR) technology has become an essential part of modern life. OCR offers numerous benefits and efficiencies across various fields. Below are some typical applications of OCR:

Administrative and Office Field

• Document Digitization: OCR helps automate the process of converting paper documents such as files, contracts, and receipts into digital formats, making it easier to store, search, and manage information.
• Document Management: Electronic document management systems use OCR to extract information from documents, create searchable indexes, and help users easily search for and retrieve information.
• Invoice Processing: OCR automates the data entry process for invoices, reducing errors and speeding up processing times.

Banking and Finance

• Signature Recognition: OCR is used to verify signatures on important documents such as contracts and receipts, ensuring the security and accuracy of transactions.
• Processing Receipts and Payment Vouchers: OCR automates the data entry of receipts and payment vouchers, facilitating data reconciliation and auditing.

Education

• Automated Exam Grading: OCR can be used to automatically grade multiple-choice tests or structured handwritten exams.
• Creating Study Materials: OCR helps convert books, magazines, and printed documents into digital formats, enabling online learning and easier sharing of materials.

Healthcare

• Digitizing Medical Records: OCR helps convert paper-based medical records into digital formats, making it easier to manage patient information and share data across healthcare institutions.
• Medical Image Analysis: OCR can be used to extract information from medical images such as X-rays and MRIs, assisting in the diagnostic process.

Viettel AI's Advanced OCR Technology Solutions

Introduction to Viettel AI's OCR Technology

Viettel AI is an advanced artificial intelligence platform designed to tackle various technological challenges such as: speech-to-text conversion, automatic license plate recognition, document information extraction, eKYC customer identification, and more.

Among these, the Optical Character Recognition (OCR) technology by Viettel AI is highly regarded by experts for its numerous advantages and wide range of applications.

Key Advantages of Viettel AI's OCR Technology

• High Accuracy: Viettel AI’s OCR technology boasts exceptional capabilities, with text extraction accuracy of over 99%. It processes documents quickly, taking under 2 seconds per page, and recognizes text well even from low-quality images or scanned files.
• Versatile Document Support: Viettel AI’s OCR can extract information from over 50 different types of documents, including:
• ID Cards (CMT, CCCD)
• Driver's License
• Passport
• Vehicle Registration
• Business Registration
• Health Insurance Card
• Contracts
• Invoices
• Birth Certificates
• Insurance Records
• Pay Slips
• Educational Certificates
• and more...
• Supports Multiple Image Formats: The OCR technology supports various image formats such as PNG, JPEG, PDF, and more. It also allows for the analysis and return of results from up to 10 images simultaneously.
• 24/7 Operation: The OCR system works around the clock, processing multiple documents at once (3 seconds per page), making it 50-60 times faster than manual processing.
• High Security: User data is protected, ensuring accurate and secure information collection through automation, minimizing errors and confusion.
• Quick Integration: Viettel AI’s OCR can be easily integrated into any business system through an API, enabling seamless implementation into existing workflows.

Deployment Process of Viettel AI's Optical Character Recognition (OCR) Technology

Viettel AI's OCR technology operates through the following process:

Phase 1: Survey

• Identify the type of documents to be processed and the information to be extracted.
• Evaluate the characteristics of the data: whether it's from photos, scanned files, printed text, or handwriting.
• Determine the system to be integrated with, and assess the customer's integration capabilities.
• Decide the deployment method: Cloud-based or On-Premise solutions.
• Customer provides sample data for evaluation (approximately 100 samples).

Phase 2: Development

• Develop and fine-tune the OCR model according to the requirements.
• Average time: about 1 month per data sample.
• Simultaneous processing of multiple samples can be done at the same time.

Phase 3: Integration

• Provide the OCR technology as an API to allow easy integration into the customer's existing systems.
• Support testing and fine-tuning before the official deployment.
• Training and guidance will be provided to the technical team and staff members of the business.
• Evaluate system performance after deployment and optimize if necessary.

This article provides an overview of Optical Character Recognition (OCR) technology, highlighting the outstanding advantages of the OCR technology developed by Viettel AI. Currently, there is a program where customers can request a free trial for up to 50 pages of text. Don’t miss out—register now to experience this cutting-edge AI technology!